DATE: January 14, 2000

TO: Toronto Symposium Organizers

FROM: Brian E. Rounsavill, Director of Meetings, Exhibits and On-Line Services

RE: Toronto Technical Program Planning

As it was mentioned in the earlier notice dated November 10, 1999, the complete listings of all the meeting abstracts received to date and the electronic scheduling templates have been finalized and posted on the Web. Please be sure to re-check your list of abstracts against the special Symposium Organizer Web Page because we will continue to update these listings daily up until January 21, 2000 to accommodate any late authors and/or invited speakers. Use the Preliminary Author Index to locate missing authors whenever possible to see if we have the abstract already.

Your completed scheduling forms must be received at Society Headquarters no later than January 21, 2000 (but of course we will gladly take them earlier!). You may E-mail them to us at or FAX them to us at (609) 737-2743. Please refer to the following list of helpful hints when completing the Preliminary Scheduling Forms or refer to the notice dated November 10, 1999 for instructions:

  1. All schedules must be received by January 21, 2000 or earlier if possible. Please be sure to check the preliminary schedule to plan you symposium on the correct day(s).
  2. Suggested length of papers is 15 minutes. Use a preformatted scheduling template to fill out your schedule.
  3. If you are scheduling on Monday, do not begin the day until 10:00 AM, and if you are scheduling on Wednesday, do not begin the day until 10:00 AM.
  4. Leave 12 Noon to 2:00 PM open for lunch. Schedule coffee breaks at 9:30 AM and 3:00 PM each day if possible.
  5. Submit a separate completed schedule form for each half-day session (one for the AM and one for the PM session), including room size, Co-Chairs, session subtitles, etc.
  6. If you have the need to schedule presentations as posters, please group them in one cluster on Tuesday evening from 7:00 PM - 10:00 PM. Be sure to also list two co-chairs for the posters as well.
  7. Contact other Symposium Organizers to check for scheduling conflicts with other symposia of a similar scope and/or topic.
  8. You must have at least 6 papers, if not then the papers should be either rescheduled in another symposium or rejected.

Since every Symposium Organizer does not have e-mail access, we encourage you to communicate with your co-organizers to develop the preliminary schedule of papers, suggested days of operation, and expected attendance for your symposium. The technical program will be finalized on Friday, January 28, 2000; therefore, no additions, deletions, or alterations will be accepted after this date. We anticipate the receipt of your completed scheduling forms before the January 21st deadline. Should you have any questions or require additional information, please contact me as soon as possible. Thank you for your cooperation and we look forward to working with you toward the success of the Toronto Meeting.

cc: Symposium Subcommittee