DATE: May 28, 2002
TO: Salt Lake City, UT Symposium Organizers
FROM: Elizabeth Brennfleck, Director of Meetings and Exhibits
RE: Salt Lake City Meeting Technical Program Planning
As you know, the deadline for the receipt of all Meeting Abstracts is June 3, 2002. The complete listings of all the meeting abstracts received to date have been posted on the Web Site at http://www2.electrochem.org/organizers/202/organizers.html and will be updated every day. To access the page enter your username in lower case letters (first initial and last name, i.e. ebrennfleck) and password in lower case letters (symposium code letter and number, i.e a1). Please note the username has no spaces or hyphens. For those who are organizing more than one session, use the symposium code that comes first alphabetically.
If you receive any original copies of Meeting Abstracts in the
correct format, please check the special Salt Lake City Organizer’s Page to
see if you must send the originals to us at Society Headquarters by express
overnight mail (if it does not appear on the list or in the author index -
then we need it ASAP!) so that they may be included in the final
listing of papers for your symposium. On June 10, 2002, all Symposium
Organizers will be sent an email reminder that all the Meeting Abstracts that
have been received in the correct format for consideration in your symposium.
If you or an other organizer from your symposium does not have internet access
and wishes to receive a hard copy of the web print out, please contact me.
appreciate your assistance in adhering to the deadline dates outlined in this
letter and we will be sure to make every effort to accommodate your requests in
organizing your symposium. We have enclosed the Preliminary
Scheduling Forms to be used for setting up your program of technical papers.
These completed forms must be received at Society Headquarters by June 17,
2002. You may fax them to us at (609) 737-2743 or e-mail them to us at
firstname.lastname@example.org. Please refer to the list of instructions
on the next page when completing the Preliminary Scheduling Forms. We recognize
that there may be delays in the handling of the mail as well as holiday vacation
schedules. Therefore, it is important that you contact us immediately if you
foresee a problem submitting your Preliminary Scheduling Forms before June
this process, we encourage you to communicate with your co-organizers to develop
the preliminary schedule of papers and expected maximum attendance for your
symposium. This schedule should then be forwarded to your Division or Group
Chairman, with a copy mailed, faxed, or e-mailed to us at the Society
Headquarters Office for receipt by June 17, 2002. We will attempt to
satisfy as many of the Symposium Organizer's requests for specific days and room
sizes as possible. However, in the event that your schedule is not received by June
17, 2002, or if there is a serious scheduling conflict, we will contact you
directly if any changes need to be made to the schedule you submit (realistically,
we do not have enough room to enable everyone to begin on Monday for example).
remember the following when completing your Preliminary
The technical program will be
finalized on Wednesday, June 19, 2002; therefore, no additions,
deletions, or alterations will be accepted after this date. We anticipate the
receipt of your completed scheduling forms before the June 17th deadline.
Should you have any questions or require additional information, please contact
me as soon as possible. Thank you for your cooperation and we look forward to
working with you toward the success of the 202nd Meeting.
cc: Symposium Subcommittee