205th Meeting - San Antonio, Texas
DATE: January 8, 2004
San Antonio, TX Meeting Symposium Organizers
FROM: Elizabeth Brennfleck, ECS Director of Meetings and Exhibits
RE: Technical Program Planning
complete listings of all the meeting abstracts received to date have been posted
on the Web Site at http://abstract.electrochem.org/products/205/organizers/ and
we have officially closed abstract submission.
To access the above page enter your username in lower case letters (first
initial and last name, i.e. ebrennfleck) and password in lower case letters
(symposium code letter and number, i.e a1). Please note the username has
no spaces or hyphens. For those who are organizing more than one
session, use the symposium code that comes first alphabetically.
date, we have received 913 abstracts
for the meeting. We thank you for
your efforts in soliciting papers. We
will need your help and cooperation to finalize the technical program schedule.
PLEASE SEND YOUR COMPLETED SCHEDULE TO ELIZABETH.BRENNFLECK@ELECTROCHEM.ORG
BY NO LATER THAN January 16, 2004. We
appreciate your assistance in adhering to the deadline dates outlined in this
letter and we will be sure to make every effort to accommodate your requests in
organizing your symposium. We have posted the Preliminary Scheduling Forms to be
used for setting up your program of technical papers. These completed forms must
be received at Society Headquarters by January 16, 2004. You may fax them
to us at (609) 737-2743 or e-mail them to us at email@example.com.
Please refer to the list of instructions located below when completing the
Preliminary Scheduling Forms (located at http://www.electrochem.org/meetings/future/205/scheduletemplates.htm).
We recognize that there may be delays in the handling of the mail as well as
holiday vacation schedules. Therefore, it is important that you contact us
immediately if you foresee a problem submitting your Preliminary Scheduling
Forms before January 16, 2004.
this process, we encourage you to communicate with your co-organizers to develop
the preliminary schedule of papers and expected maximum attendance for your
symposium. This schedule should then be forwarded to your Division or Group
Chairman, with a copy mailed, faxed, or e-mailed to us at the Society
Headquarters Office for receipt by January 16, 2004. We will attempt to
satisfy as many of the Symposium Organizer's requests for specific days and room
sizes as possible. However, in the event that your schedule is not received by
January 16, 2004, or if there is a serious scheduling conflict, we will
contact you directly if any changes need to be made to the schedule you submit (realistically,
we do not have enough room to enable everyone to begin on Monday for example).
remember the following when completing your Preliminary Scheduling Forms:
The suggested length of papers is twenty
minutes for contributed papers, and forty minutes for invited papers (we are
trying to use forty-minute increments). This synchronization enables
attendees to move efficiently between sessions and also provides an opportunity
to visit the technical exhibit during the morning coffee breaks.
Symposia with fewer than six papers
will not be scheduled; in this case, the accepted papers will be included in the
most appropriate symposium or general session, and the authors will be
notified by the Symposium Organizer(s).
On Monday, May 10, 2004, the Plenary
Session is scheduled from 8:30 AM to 10:00 AM; therefore, no technical sessions
may start before 10:00 AM on Monday.
On Wednesday, May 12, 2004, the Honors and
Awards Session is scheduled from 8:30 AM to 10:00 AM; therefore, no technical
sessions may start before 10:00 AM on Wednesday.
the day begins at 8:00 AM and the afternoon session begins at 2:00 PM and it
continues until 5:00 PM or 6:00 PM. Leave 12:00 noon to 2:00 PM open for lunch
every day. Also leave 9:40 AM - 10:00 AM open for the coffee break. Try to
schedule one twenty-minute intermission during each afternoon session.
The Poster sessions from 7:00 PM to 9:00 PM
on Tuesday evening should also be considered as a means to accommodate a large
number of papers in a single evening poster session and also to stimulate
discussion, interaction, and active participation.
Please consider scheduling your symposium
on a day(s) that will not conflict with other symposia on related topics.
Therefore, you may have to confer with other Symposium Organizers before
completing your Preliminary Scheduling Forms.
Complete one Preliminary Scheduling Form
for each half-day session, poster session, or informal discussion. Provide the
name of the two Co-Chairs, preferably members of the Society, and include their
email address (VERY IMPORTANT) and complete mailing addresses with zip
codes and telephone numbers on the Preliminary Scheduling Forms in the spaces
provided. Without contact information for the session co-chairs, we may be
unable to contact the co-chairs with pertinent information in regards to the
meeting and session.
To stimulate the ever increasing quality of
papers presented at Electrochemical Society symposia, papers which the
organizers deem to be of insufficient originality, quality, or are not relevant
to the purposes of the symposium may be rejected or transferred to a General
Session. All authors must be notified of all changes by the appropriate
Symposium Organizers. Copies of this correspondence must be provided to the
technical program will be finalized on Tuesday, January 20, 2004; therefore,
no additions, deletions, or alterations will be accepted after this date.
We anticipate the receipt of your completed scheduling forms before the January
16 deadline. Should you have any questions or require additional
information, please contact me as soon as possible. Thank you for your
cooperation and we look forward to working with you toward the success of the
Elizabeth Brennfleck, Director of Meetings and Exhibits
ECS ~ The Electrochemical Society, Inc.
65 South Main Street, Pennington, NJ 08534-2839 USA
Tel: 1.609.737.1902, ext 102 Fax: 1.609.737.2743
Email: firstname.lastname@example.org Web: www.electrochem.org