The Society and our publishing partner, IOP Publishing, are committed to helping users stay safe online during the peer review process. This is increasingly important with the ever-growing cyber threats that we face on a regular basis.
Whether you are an author, reviewer or editor, follow these four key security tips:
1) Communicating with our journal teams
- Add the journal email address to your safe-senders list. This is the only email account that contacts you about your submission. Use either firstname.lastname@example.org or email@example.com.
- You are never be asked to make a payment for open access or article charges outside our official payment system. If you get a request to share payment details or make a payment that seems suspicious, let the journal team know as soon as possible at the journal email address.
2) Keep your journal site passwords safe and secure
- Use a strong and unique password for your journal account on ScholarOne that cannot be easily guessed.
- Change your password if you suspect any behaviour that is out of the ordinary. It is also good practice to change your password at least once a year.
- Never share your password. If you are submitting a review on behalf of a colleague, you should also get credit for this. ECS and IOP Publishing share a co-review policy. Click here for more information.
3) Be wary in public
- Be careful of using ScholarOne Peer Review software in public places (e.g., in libraries and laboratories). Always log out completely when you have finished your session on a public computer.
- When using public Wi-Fi, make sure to sign out of the journal sites as soon as you have finished. Also, think about changing your device settings so that it doesn’t automatically connect to the nearest public Wi-Fi.
4) Report it!
- If you see something suspicious in the submission system, in a message from the journal team, or something else that relates to your submission or reviews, let the journal team know immediately at firstname.lastname@example.org or email@example.com.
- Don’t worry if you think it is too late. We will do our best to help you resolve the issue.
If you need more guidance about peer review security, or you might have been affected by a security incident, contact firstname.lastname@example.org or email@example.com.