ECS Transactions Author Instructions

Key Highlights:

  • Please use the ECST Manuscript Template while preparing your submission.
  • Papers should not include headers, footers, or page numbers. The ECST system will apply these during the final issue preparation. Page numbers relevant to the completed issue will be assigned when the entire issue is assembled.
  • ECST does not have a formal proof procedure. Papers are published as submitted. Please be sure to carefully review the system-converted PDF file before approving your submission. We can’t guarantee the conversion process will result in a correctly converted PDF, therefore, please check all figures, equations, and graphs, to ensure accurate conversion.

General Information
Manuscript Formatting
Paper Size and Margins
Indenting
Typeface and Size
Title and Authors’ Names and Affiliations
Abstract
Equations
Subheadings
Figures and Tables
Graph and Line Drawings
Color Images
Acknowledgments

References
How to Submit
Important Notes
Approving Proofs
Submitting a Revision
Additional Information


General Information:

Please use the ECST Manuscript Template while preparing your submission. Formatting requirements are ultimately at the discretion of the editor, but following this template ensures a uniform look, and prevents manuscripts from being sent back for additional revisions due to formatting problems.

If you use any special font sets (Greek characters, ligatures, wingdings, etc.), you must embed your fonts within your manuscript, or else these characters may not be translated correctly by the submission system.

Do not password protect your document. If you do this, ECST will be unable to apply issue information or page numbers, and will be unable to correct margin errors, or other formatting errors.

Follow your volume editor’s specifications regarding the length of your paper. Although there is no formally enforced page limit, the average ECST paper is about 12 pages long.

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Manuscript Formatting:

Paper Size and Margins—Manuscripts should be typed single-spaced. Please use the following-set-up in your word processing software. The important measurement is the “typing area,” and this should be centered on the sheet of paper.

W X H – inches
W X H – cms
Letter Paper
Paper Size
8.5″ X 11″
21.59 cm X 27.94 cm
Typing area
6″ X 9.5″
15.24 cm X 24.13 cm
Margins
1.25″ (each side)
.75″ (top and bottom)
3.175 cm (each side)
1.91 cm (top and bottom)

Indenting
Except for the first paragraph of the main text, indent the first line of each paragraph the equivalent of five spaces. Leave one line of space between paragraphs and two lines of space between manuscript sections

Typeface and Size
If the manuscript is published in a hard-cover edition of ECST, the text will be reduced to approximately 79% of its original size to accommodate the book’s page size; therefore, choose a relatively large typeface. When possible, use Times Roman type, 12-point font. (Most word processing packages have this font available.

Title and Authors’ Names and Affiliations
The title of the paper should be typed in boldface and centered on the page. The authors’ names should also be centered on the page. Directly under the authors’ names, place their affiliation(s), with address and zip code, centered on the page.

Abstract
The manuscript should begin with a short abstract (not more than 150 words), typed single-spaced, four and a half inches wide (11.5 cm), and centered. The abstract should be on the first page of the text, following the paper title, and authors’ names and affiliations. Do not type it on a separate sheet.

Equations
All equations should be typed, centered, and separated from the text by one line of space above and below the equation. They should be numbered consecutively throughout the paper, with the numbers appearing in square brackets at the right margin, in line with the last line of the equation (example shown below).

A + B – (c + d) = xy • z + (q2 + 3) [1]

Subheadings
The text should be suitably divided into subheadings. The following system is suggested: first-value subheadings should be in boldface and centered on a separate line; second-value subheadings should be upper and lowercase, underlined and placed flush left on a separate line. Leave one line of space above and below all headings that are typed on a separate line. Papers should be limited to two values of subheadings; but if unavoidable, third value subheadings should be typed upper and lowercase, underlined and run in as part of the succeeding paragraph, i.e., they should be indented the equivalent of five spaces, followed by a period, and then followed immediately by the text (examples below).

First-Value:
Second-Value:
Third-Value:
Experimental
X-Ray Spectroscopic Study of Polysilicon
Splurging of Microcontaminants. The splurgin of…

Figures and Tables
All figures and tables must fit within the margins specified above. These must be numbered consecutively with roman numerals, identified by a title and/or caption, and cited (in order) within the text. Figures may be incorporated directly into the body of the text, or they may be grouped following the text.

Graph and Line Drawings
Size figures so that readers may easily observe any points on the drawing that are mentioned in the text. Be sure that lines, symbols, and dimensions are heavy and large enough to be legible after size reduction. Generally, symbols and characters should be .125″ (0.317 cm) high before reduction. Place captions directly below (or next to) the figure.

Color Images
Although the primary method of distribution for ECST is digital (published online and as a CD/USB edition), ECST offers a “print on demand” service for those who would prefer a softcover edition. When the issue is printed, any color figures or photographs will be printed in black-and-white; please be aware that color images may not reproduce well in black-and-white. As a courtesy to those who purchase the print edition, please be sure to check your figure legends carefully and remove any mention of color.

Acknowledgments
Place acknowledgments at the end of the text, before the references, under the heading “Acknowledgments,” which should be centered on the page.

References
All references within the text should be numbered consecutively with the numbers in parentheses as shown at the end of this sentence (3). Complete citations should appear at the end of the text under the heading “References” which should be centered on the page. Use the reference style that is shown below for all references.

Journals
1. J. Doe and R. Hill, J. Electrochem. Soc., 152, H1902 (2005).
2. R. Smith, Electrochem. Solid-State Lett., 10, A1 (2007).

ECS Transactions
3. E. Gaura and R. M. Newman, ECS Trans., 4(1), 3 (2006).

ECS Proceedings Volume Series
4. A. D. Warren and J. M. Woodall, in Semiconductor Cleaning Technology/1989, J. Ruzyllo and R. E. White, Editors, PV 90-9, p. 371, The Electrochemical Society Proceedings Series, Pennington, NJ (1990).

Books
5. F. P. Fehlner, Low Temperature Oxidation: The Role of Vitrous Oxides, p. 23, Wiley Interscience, New York (1986).
6. N. J. DiNardo, in Metallized Plastics 1, K. L. Mittal and J. R. Susko, Editors, p. 137, Plenum Press, New York (1989).

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How to Submit:

When an issue of ECS Transactions opens to submissions, an email will be sent to all corresponding authors who submitted a meeting abstract to that ECS meeting. This email will contain a link, as well as a username/password to login and submit a manuscript. Please follow this link.

Once you enter the website, click the Submit Manuscript link in the left frame. This will take you to the Speaker’s Corner page, where you will see manuscript data pre-loaded on your behalf. Here you can edit information about your paper, such as the title and list of authors. You will also need to enter a short abstract for your manuscript. If you choose to copy and paste your abstract directly from your manuscript, please ensure that its characters and spacing display correctly before continuing.

Remember to click the Save button after making any updates to these fields.

Please confirm that this information is complete, current, and accurate, as this is the final information that will be used for publication.

Please be sure to follow the instructions for the ECS Transfer of Copyright Agreement. If you do not accept this agreement, please email your revised and signed form to ECST@electrochem.org.

Important Notes
You must make sure that the title of your paper, its abstract, and your list of all co-authors, along with their respective affiliations,  are correct and up-to-date on the manuscript submission form. The information you see here is what will be used for publication and indexing, so it is extremely important that these details are accurate, free from any mistakes (spelling or otherwise) and mirror the information in your manuscript file. ECS does not guarantee that any mistakes in this data will be corrected once your paper has been published.

Approving Proofs
To upload your manuscript file (MS Word or PDF only), scroll down to the Manuscript Upload section and click the button there to submit your paper.

Once you upload your manuscript file, the website will convert it to a PDF proof. You will be required to view this proof and verify that it is correct and free from errors (display, spelling, or other). After your manuscript has been accepted for publication, the PDF proof is what will be published. ECS does not guarantee that any mistakes in the proof will be corrected once your paper has been published, so it is extremely important the proof looks exactly as you want your paper to appear.

Approving the proof is a simple two-step process. We receive many questions about this procedure, so please review the instructions below carefully.

After you upload your manuscript file, please click the Upload Manuscript button again:

A window will pop-up displaying any files that have been uploaded to the system. You can either click on the hyperlinked article file to review the proof, or, if this step has already been completed, simply toggle the Submitter Approval field to approve the proof:

If you do not complete these steps to approve the proof, your submission will not be complete and your manuscript will not be visible to the reviewers.

Once the proofs have been approved your submission is considered complete. The corresponding author will receive an email confirmation of the submission. No further action is required until you receive notification from the editors.

Once you have submitted your manuscript you will be unable to upload or change your file unless the editors send your paper back for revisions. We would like to encourage authors not to approve their PDF proofs until they are 100% confident with the submitted file. We strongly discourage additional revisions (unless requested by the editors). Please see the Additional Information portion of this document for more details.

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Submitting a Revision:

Once your paper has been reviewed you will receive an email notification from the lead editor or ECS staff. At the bottom of the email, there will be a list of reviewer comments/requested revisions. Please be sure to address all comments in your revised manuscript in order to ensure that the paper is not sent back for a second set of revisions.

While preparing your revision, please make sure that you do not use track changes, or insert any comments into the text of the manuscript. If desired, you will be able to include any comments to the editors using the comment link on the manuscript upload screen:

As in the case of your initial submission, you will need to review the converted PDF file and approve the manuscript, otherwise the reviewers will not see the completed manuscript.

Once you have submitted your revision you will be unable to upload any additional files (unless your paper is sent back for a 2nd set of revisions). We would like to encourage authors not to approve their PDF proofs until they are 100% confident with the submitted file. We strongly discourage additional revisions (unless requested by the editors). Please see the Additional Information portion of this document for more details.

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Additional Information:

This section includes answers to frequently asked questions/problems encountered during the submission process. We will do our best to update this section as new problems or trends arise.

  • Additional revisions to submitted files (unless requested by the editors) are discouraged. After your manuscript has been submitted it is possible that you will notice something you would like to change in your paper (typos, formatting problems, etc.) Should you determine that it is necessary to submit a revised manuscript, please send the file, along with a brief summary of your changes, to ECST@electrochem.org.
    • ECS staff would like to publish the best possible version of your manuscript, but sometimes it will be too late in the production process to accommodate this. If this is the case, it will be at the discretion of ECS staff to determine whether or not it is possible to accept the revised submission.
  • Although papers submitted to ECST are reviewed to ensure that submissions meet generally-accepted scientific standards, they are not considered by the Society to be peer-reviewed. Thus, we encourage authors to submit expanded versions of their ECST papers to the Journal of The Electrochemical Society or to the ECS Journal of Solid State Science and Technology.
    • Although it is acceptable to reuse figures and text from ECST papers, authors should recognize that the format and content of ECST manuscripts most likely will need to be revised in order to be considered for publication in an ECS journal. Specifically, the likelihood of publication in JES or JSS is greatly improved if the following are described and justified: detailed comparison of current results to those of previous publications; clear and insightful discussion of data; implications of results; and explicit indication of significance to the field. Although there is no hard deadline for the submission of these papers, it is considered that six months from the date of the symposium is sufficient time to revise a paper to meet the stricter criteria of the journals.
  • If you are encountering errors or problems with the manuscript upload screen, please reach out to ECST@electrochem.org and be sure to attach your file, along with a brief description of the error that is occurring.
  • Please be sure to carefully check all figures and equations, as these are frequently trouble points for the PDF converter. Oftentimes there will be a loss of image quality during the conversion process, so we encourage authors to utilize high quality figures and embed them in the submitted file when possible.
  • You will receive notification when your paper is accepted, but not when it is published. Please consider following our weekly newsletter for updates on new publications.

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