Reports to: Director of Publications
Classification: Full Time, Non-Exempt
Manages development and production of ECS’s conference proceedings publication, ECS Transactions, and the Society’s books program. Serves as main point of contact and provides a high level of customer service (including technical support) to both issue editors and meeting authors. Provides assistance in the management of the ECS publications, specifically with respect to ECSarXiv along with oversight and daily management of nontechnical publications content on ECS’s website and within the ECS Digital Library.
- Manages the ECS Transactions (ECST) and ECS Proceedings Volumes (PV) operations, which includes:
- Processes manuscripts in the submission and editorial database.
- Manages communication with author inquiries, paper uploads, and general questions through the ECST inbox.
- Responsible for timely and accurate production of final issues.
- Works with vendor to ensure that submission and editorial database is highly functional for needs of its users.
- Prepares regular reports on ECST & PV activity, and assists the director of publications with invoices, and the development and maintenance of annual budgets.
- Quality checks new issues online and publishes issues in the ECS Digital Library.
- Works with vendors for the publication of electronic and hard-media issues.
- Entering ECST issues and maintaining inventory in the sales database.
- Facilitating the updating and maintenance of the ECST & PV website information.
- Maintains frequent communications with authors/attendees and volunteers, including the Society officers, division officers, committee members, and symposium organizers.
- Responsible for the execution of the books program within the Society. This includes:
- Serves as the relationship manager with publishing partner(s).
- Manages books in development and creates an ongoing outreach plan for growth of the program.
- Maintains sales operations aligning goals with various ECS programs.
- Promotes program, working with publishers to create and obtain marketing materials, and working with the director of publications to advertise current and new books.
- Responsible for the oversight and management of ECSarXiv, which includes managing the day-to-day relationship with Center for Open Science, executing the pre-screening and moderation of submissions, providing assistance to reviewers/authors as needed. Provides assistance with marketing, communication, and promotion of ECSarXiv.
- Responsible for the accuracy and consistency of publications content on electrochem.org and in the ECS Digital Library; works with staff and partner vendor to enhance both sites to improve user experience.
- Supports the marketing of the publications program as requested.
- Performs various duties as requested by the director of publications.
- Internal: Reports to director of publications; has regular contact with the publications staff, meetings staff, finance staff, development staff, and members of the community engagement department.
- External: Has contact with the ECST editor, ECST Editorial Advisory Board members, authors, symposium organizers, and other ECS constituents. Has frequent contact with outside vendors.
PREREQUISITES FOR THE JOB
- Education and/or experience: Minimum Bachelor’s degree in journalism, publishing, or related field.
- Must have excellent written and verbal communication.
- 3-5 years of publishing or project management experience.
- Excellent project management, time management and organizational skills.
- Strong customer service orientation and focus.
- Self-motivated, able to effectively deal with a certain degree of autonomy.
- Excellent interpersonal skills.
- Comfortable working in a fast-paced dynamic environment while juggling multiple projects.
- Technologically savvy with an ability to apply knowledge to improve and advance the delivery of programs and services.
- Basic InDesign skills preferred.
- Must be able to work in a collaborative team environment.
- Must be able to travel as necessary to meet job requirements.
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The specific demands for this position include, but are not limited to the following:
- Must be able to sit for long periods of time.
- Travel is required both domestically and internationally up to 4-8 days per trip.
- Required to use hands to handle, finger, or feel objects, tools, or controls.
- Must be able to effectively use all assigned computer equipment and tools.
- Must be able to stand for long periods of time.
- Must be able to walk distances up to one mile.
- Must be able to lift up to 15 pounds independently.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work usually performed in office setting.
- Fast-paced environment with the need to juggle multiple demands
Interested in applying?
Send your resume and cover letter to Jessica Wisniewski, ECS Human Resources & Operations Manager, at Jessica.Wisniewski@electrochem.org in order to apply!