Things to Know

Make the most of your meeting experience


The best way to come to the meeting feeling prepared? Plan in advance! Check the meeting homepage regularly for new and updated events and information.

Online Program

When it’s published, add the online program to the home screen of your smartphone or bookmark it on any of your devices’ internet browsers. View, add, and sync presentations, sessions, and events to create your own custom itinerary.

Dress code

Conference attire is business casual. Session rooms can be cold, so dress in layers. Given the amount of walking you will do, wear comfortable shoes.

Boston weather is perfect in May. The average temperature ranges from 70-80°F (22°-29°C). Check the forecast and plan accordingly.

What to bring
  • Business Cards – With ample time to network, have plenty of cards to distribute.
  • Day bag – Between early sessions and evening poster receptions, meeting days are long. There aren’t many opportunities to return to your hotel room during the day, so bring a backpack or briefcase to carry needed items.
  • A reusable water bottle and coffee mug – Go green!
  • A notebook and pen – It may sound obvious, but make sure to have these on hand at all times.
Who to ask

ECS staff members are easy to identify. Look for our signature polo shirts with the ECS logo or a nametag with a “Staff” ribbon. We are always happy to answer your questions or listen to feedback. Have a specific question or concern you would like to discuss before the meeting? Contact

Travel resources

Request an ECS Letter of Invitation via email to receive a letter on ECS letterhead. When you receive your ECS Letter of Invitation, take it to your nearest consulate or embassy to begin the visa application process. The ECS Letter of Invitation does not constitute an application for a visa nor can we guarantee that it will enable you to obtain a visa.

Need an invoice?

Your registration information and invoice are now available on your personal computer. Log into your account to access this information today.

Things to Know

Registration fee

All meeting participants, including invited speakers, are required to pay the appropriate registration fees. The earlier you register, the more you save. 

ADA accessibility

Special accommodations for attendees with disabilities are handled on an individual basis. Contact the ECS headquarters at immediately if you need assistance.

Permissions granted to ECS / SOFC

ECS reserves the right to record any or all meeting-related events electronically. By registering for and/or attending an ECS meeting, you grant ECS permission to use any recording or photography made of you at any meeting event or anywhere within the meeting venue.

Speaker indemnification

The ideas and opinions expressed in the technical sessions, conferences, and any handout materials provided are those of the presenter. They are not those of ECS, nor can any endorsement by ECS be claimed.

Photography and recording

Photography and recording are not permitted in technical sessions.

By attending an ECS meeting, you agree that you will not record any technical session activity without express written consent from ECS. If you violate this policy, you will be removed from the meeting and your registration will be revoked without the possibility of a refund.