In order to receive a letter of invitation on ECS letterhead via email, please fill out the form below.

Upon receipt of your letter of invitation, you must take it to your nearest consulate or embassy to begin the visa application process.

We offer this service as a courtesy, however, it does not constitute an application for a Visa and we cannot guarantee that it will enable you to obtain a Visa.

ECS Meeting Participant

Please enter your name and mailing address EXACTLY as it should appear on your letter and address label and double-check all information since errors can delay the visa application process and delivery of your hardcopy and e-mail.
* ECS meeting you wish to attend:
Name Prefix:
* First (Given) Name:
* Last (Family) Name:
* Mailing Address Line 1:
Mailing Address Line 2:
Mailing Address Line 3:
* City:
* state (USA only):
* Country:
* Postal Code:
* Title of your paper:
* Author(s):
* Presentation Tracking Number
(A01-00001, E03-0968, etc):
* Presentation Type:
Presentation Time
(International/24Hour Format):
  Example: (09:30)
Presentation Date
  Example: (16/05/05)
* Symposium Presenting in:
* E-mail Address:
* Confirm E-mail Address:

Additional Traveling Companion

If you require an additional letter for your travel companion, please provide the following information.
Name Prefix:
First (Given) Name:
Last (Family) Name:
If mailing address is different from the above, please enter it here
Mailing Address Line 1:
Mailing Address Line 2:
Mailing Address Line 3:
Postal Code:


Special Instructions or Comments/Questions:

If you require additional assistance, please contact If you do not receive your PDF letter via e-mail within three business days, please follow up BY PHONE in the event there is a problem with our e-mail communication with you. Please call John Lewis +1 609.737.1902, ext. 120.

********** NOTICE **********

Filling out this form does not register you for the meeting!!! Registration can be completed online at (Online registration may not be available until approximately two months before the meeting.)

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