Tips & Tools for a Successful Meeting Experience
Plan: The best way to come to the meeting feeling prepared? Plan in advance! Check the meeting homepage regularly for new and updated events and information. Get familiar with the highlighted events and online program so that you can carefully plan your days and make the most out of your time onsite.
ECS App: Download the ECS app, by searching “ECS mobile” in your app store, to put the technical program and personal meeting scheduler on your mobile device. Browse, add, and sync sessions, events, and presentations to create your own custom itinerary! Connect with ECS all year and stay informed with the latest news in the world of electrochemistry and solid state science. The meeting scheduler can also be found on the meetings homepage.
Think like a local: Get to know Seattle and plan your site-seeing adventures now! There is also a Seattle Visitor Center desk in the Washington State Convention Center where a guide can assist you with everything from tour bookings and sightseeing tips to dining reservations and local travel information. The desk is located in the main lobby area on Level 1, directly across from Espresso Caffé Dior.
Dress Code: The attire for the conference is business casual. Session rooms can get chilly so we highly recommend you dress in layers. The Convention Center and Seattle Sheraton are directly next to each other but you will need to walk outside to get between the two, keep this in mind when dressing for the day. Given the amount of ground you are sure to cover, we recommend comfortable walking shoes.
Seattle’s weather is mild in May with temperatures typically ranging from highs in the 60°s F and lows in the 40°s F. Check out the forecast to plan accordingly.
What to bring:
- Business Cards – with ample time to network you will want to have plenty of cards ready to distribute.
- Day bag: between early sessions and evening poster receptions, meeting days are long. Bring a backpack or briefcase to carry any items you need with you as there will not be very many opportunities to go back to your hotel room throughout the day.
- A reusable water bottle and coffee mug – go green!
- A notebook & pen – it may sound obvious but you want to make sure you have these on hand at all times.
Who to ask: ECS Staff members can easily be picked out of a crowd. Look for our signature blue polos with the ECS logo or a nametag with a “Staff” ribbon. We are always happy to take a moment and answer your questions or listen to feedback. Have a specific question or concern you’d like to discuss in advance? Contact firstname.lastname@example.org today.
Letters of Attendance: Individuals requiring an official letter of attendance should visit the “Letters of Attendance” self-help computer in the registration area onsite. Once you complete the form, the letter will be emailed to you within 2 weeks of the end of the meeting.
Need an Invoice? Your registration information and invoice are now available to you 24 hours a day, 7 days a week from your own computer. Log into your account to access this information today.
Things to Know About an ECS Meeting
Registration Fee: All meeting participants, including invited speakers, are required to pay the appropriate registration fees. The earlier you register, the more you will save. We do not offer any meals with registration. There are complimentary morning coffee breaks each day and afternoon breaks on Tuesday and Wednesday. There are meal locations throughout the conference center and many within walking distance.
Become a Member and Save: Members save nearly 20% on registration fees and receive hefty discounts on other ECS products and services including discounts on short courses, copies of ECS Transactions and Monographs, etc. Join Today & Save!
Publish Your Paper: ECS Transactions—all full papers and posters presented at ECS meetings are eligible for submission to the online proceedings publication, ECST. Please see each individual symposium listing in the Call for Papers to determine if your symposia will publish an enhanced or standard issue of ECST. Please visit the ECST website for additional information, including overall guidelines, deadlines, instructions, a manuscript template, and more. Additionally, authors presenting papers at ECS meetings, and submitting to ECST, are also encouraged to submit to the Society’s technical journals.
ADA Accessibility: Special accommodations for those attendees living with a disability will be handled on an individual basis. Contact the ECS headquarters at, email@example.com immediately if you will need assistance.
Permissions Granted to ECS: ECS reserves the right to electronically record any or all meeting-related events. By registering for and/or attending an ECS meeting you are granting ECS permission to use any recording or photography made of you at any meeting event or anywhere within the meeting venue.
Speaker Indemnification: The ideas and opinions expressed in the technical sessions, conferences, and any handout materials provided are those of the presenter. They are not those of ECS, nor can any endorsement by ECS be claimed.
Financial Assistance: Many ECS divisions offer travel grants to students, postdoctoral researchers, and young professionals to attend ECS biannual meetings. Applications are available online and need to be received by February 2, 2018. Additional financial assistance is very limited and generally governed by the symposium organizers. Individuals may inquire directly to the organizers of the symposium in which they are presenting their paper to see if funding is available. For general travel grant questions, please contact firstname.lastname@example.org.
Photography and Recording: Photography and recording is not permitted in technical session. By attending the ECS meeting, you agree that you will not record any technical session activity, without the express written consent from ECS. If you violate this policy you will be removed from the meeting and your registration will be revoked without the possibility of a refund.