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ECS & IMCS Digital Presentation Options

Index

General Information

How it Works – Digital Only Presenters
How it Works – In-person Presenters

Submission Information

Preparing Your Video

General
Software
QuickTime Player Instructions
Keynote Instructions
Flashback Express Instructions
TechSmith Snagit Instructions
Zoom Meeting Application Instructions

General information

In light of the COVID-19 pandemic, there is a digital submission option for both the 239th ECS meeting and the 18th IMCS meeting in Chicago, IL. Though we are working to hold these meetings in person, we recognize that some presenters may wish/need to participate remotely. We encourage these authors to select the digital presentation option when submitting abstracts.

NOTE: Authors who submit a standard oral or poster presentation during submission will also have the option to submit digital presentation files to supplement their in-person talks or posters.

How it works – digital only presenters

In place of an in-person talk, digital presenters are asked to submit presentation files (video, and/or slides or a poster) for on-demand viewing as part of the ECS and IMCS meetings.

Digital presenters are required to pay a modest registration fee, greatly reduced from the traditional ECS and IMCS registration rates:

 Member * $275
 Nonmember $385
 Student Member * $100
 Student Nonmember $130

*These prices are available to members of ECS, whether they are attending the ECS or IMCS meetings. Otherwise, the digital presenter fees are the same for ECS and IMCS.

For digital presentations, authors can:

  • Upload videos of presentations and/orPDFs of slides or posters.
  • Answer questions about their presentations through a Q&A interface on the author’s presentation page.
  • Enjoy free, global distribution of files through ECS & IMCS online programs.

Please visit the Registration Information page for more details.

How it works – in-person presenters

ECS and IMCS authors presenting an oral talk or poster can also upload digital presentation files. They are expected to give live presentations in Chicago which can be supplemented by additional presentation materials to benefit attendees unable to travel to Chicago.

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Submission information

All presenters (digital and in person) have the option to submit the following presentation files.

  • Video of the presentation—typically voice narration over a slide display;

and/or

  • Presentation slides;

or

  • One-page poster file.

In-person presenters may prepare slides in the usual fashion, then record themselves giving that slide presentation. This recording does not replace the in-person talk. It is provided for remote attendees. See detailed instructions below; choose any of the options to produce the recording.

In-person poster presenters can produce a text-rich scientific poster OR design the presentation as a slide show using the tool built into the poster submission process. In either case, upload the presentation as a PDF file for easy review by conference attendees. Then upload a recording of the author delivering the presentation. Detailed instructions on designing a slide show follow. If a traditional poster is provided, to record the presentation, pick one of the recording methods recommended below. View the poster in Adobe Acrobat Reader full screen. Record the Acrobat window while zooming in on different sections of the poster.

All digital presenters are required to pay the fee prior to uploading their digital presentation files. Presenting authors delivering more than one digital presentation are only required to pay the fee once. There are no refunds after the submitter approves their presentation files for publication.

In-person authors pay the appropriate meeting registration fee (ECS or IMCS) in order to upload their digital presentation files.

The submission and registration site is expected to open in March 2021 for ECS and IMCS digital presentation submissions. Check the ECS website for further updates.

Contact meetings@electrochem.org regarding submissions questions.

Contact ecs@confex.com for technical assistance during the submission process.

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Preparing your video

General

When recording the video presentation, either record a simple voice-over slide narration, or a video of the narrator superimposed over the slides. Either option is acceptable.

Please consider the following tips when creating the video and slides/poster.

  • Presentations must be in English.
  • Recommended length by presentation type:

– Digital only: 15-20 minutes
– In-person contributed/oral: 15-20 minutes
– In-person invited/keynote: 30-40 minutes
– In-person poster: 10-15 minutes

  • Do not use the recording capability built into PowerPoint. MP4 does not produce good quality recordings.
  • Do not record the screen with a higher resolution than 1920 x 1080. If the computer’s resolution is higher than that, please change it to a maximum of 1920 x 1080. Follow these links for instructions on changing computer resolution in Win 10 or Mac.
  • Insert an introductory slide with the presentation title, authors and corresponding institutions, presenter name and email, meeting number (e.g., 239),and presentation number (e.g., A01-0001). Clearly state this information at the beginning of the presentation.
  • We suggest including a high quality photograph of the presenter in the first presentation.
  • If applicable, thank funders (institutions and grants)at the end of the presentation.
  • We suggest repeating the initial slide (title, authors/institutions, presenter info, meeting, presentation #, presenter photo) at the end of the presentation.
  • Make sure all figures are easy to read; consider zooming in when discussing harder to read tables and images.
  • Before recording the video:

– Practice the presentation at least once from beginning to end, paying special attention to any words and proper nouns that are difficult to pronounce.
– If possible, use an external microphone or headset.
– Find a quiet place to record the video. Shut the door to minimize noises and distractions.
– Have a glass of water within reach.
– Speak slowly and clearly.
– Try to minimize the use of “um,” “and,” “uh,” and other sentence fillers.
– Commercial advertisements or publicity are NOT permitted in any presentations.

  • If your presentation includes sensitive material, and there are concerns about archiving or making it available on the web:

– Upon submission, opt out of archival in IOP.
– Adjust the presentation to minimize the disclosure of sensitive material.
– Consider redacting sections and/or figures in the presentation slides. Instead, just discuss results.
– Watermark sensitive figures, graphs, or charts with the text DO NOT DISTRIBUTE.

  • When filming yourself giving the presentation:

– Choose a set up with complimentary lighting. Do NOT have a window behind you.
– Avoid an overly distracting background.
– Look at the camera rather than only at your notes.

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Software

These screen recorders do an excellent job of recording slide presentations.

Macintosh

  • Use the screen recording feature built into QuickTime Player and submit the recording as a QuickTime (.mov) file. See QuickTime Player Instructions below for more information. Use the screen recording feature built into Keynote (included with most Apple devices) and submit the resulting .m4v file. See Keynote Instructions below for more information. 

– To edit recordings created with Keynote, we recommend iMovie (included with most Apple devices).
– Save your file as “Resolution: 1080p; Quality: high; Compress: Best” before submitting the .m4v recording.

Windows

Windows or Macintosh

To record the Webcam along with the presentation, we suggest only using the TechSmith Snagit application or Zoom meeting application, and following the instructions provided below. These applications can also be used when recording presentations without Webcams (additional non-Webcam applications options follow).

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QuickTime player instructions 

Use the screen recording feature built into Quicktime X; send the recording as a Quicktime (.mov) file. 

Mac OS Catalina: Recording with QuickTime Player

  1. Press “Shift/Command/5.” This opens a QuickTime control panel with icons to illustrate the recording functions.
  2. Click “Options” to choose “Microphone,” “Show Mouse Clicks,” etc. “Show Mouse Clicks” is useful for illustrating a point on a slide. Each click draws a black circle around the presenter’s pointer to indicate where to direct attention.

– “Record Entire Screen.” Choosing this option in the control panel changes the pointer to a camera symbol. Click anywhere on the screen to start recording that screen, or click “Record” in the control panel.
– “Record Selected Portion of the Screen.” Choose this option in the control panel, then drag the mouse to select an area of the screen to record. To move the entire selection, drag from within the selection. Click “Record” in the control panel.

  1. To stop recording, press Shift/Command/5 to return the recording control panel to the screen, and press “Stop.” Or press Command-Control-Esc.
  2. The recording defaults to the desktop unless another location is chosen in the “Options” menu in the recording control panel.
  3. To edit (i.e., trim the beginning and end), see these instructions.


Prior to Mac OS Catalina: Recording with QuickTime Player

  1. Begin by opening the presentation (not slideshow mode yet).
  2. Open QuickTime Player and click “New Screen Recording” under “File” in the menu bar at the top of the screen.
  3. A small, black “Screen Recording” control panel opens. Click the down arrow next to the red record button to view microphone options and “Show Mouse Clicks in Recording.” Choose and click “Show Mouse Clicks” to draw a black circle around the pointer.
  4. To begin recording, click the red record button. A pop-up window appears with these options/instructions:

– “Click to record the full screen.”
– “Drag to record part of the screen.”
– End recording by clicking “Stop” in the menu bar. (This option is only available if QuickTime is displayed in the menu bar).

  1. Once the selection is made, a black record button appears at the top of the screen indicating that recording is in progress.
  2. Slideshow mode in your presentation is now accessible.
  3. The recording defaults to the desktop unless another location is chosen in the “Options” menu in the recording control panel.
  4. To edit (i.e., trim the beginning and end), see these instructions. 


QuickTime Player video tutorial: Recording Your Presentation on a Mac
Recording your presentation with the QuickTime Player

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Keynote instructions
  1. Open Keynote Presentation.
  2. Select “Play” in the Keynote menu bar.
  3. Select “Record Slideshow.” NOTE: “Rehearse Slideshow” provides all the visual elements available while recording without actually recording.
  4. Click the red “Record” button at the bottom of the screen to begin recording.

– Once “Record” is clicked, Keynote counts down “3, 2, 1” before recording starts.
– To stop recording, click “Record” again.

  1. After stopping recording, the “Rewind” button, “Play” button, slider bar, and “Trash Can” appear.

– Use the slider bar to rewind or fast forward to a specific point in the recording.
–To rerecord a section, use the slider bar to find that point in the recording.
– Click “Record” again. A pop-up window opens, asking if this the correct location to begin recording.

  1. When the recording is complete and no adjustments have been made, press “Record” to add additional recording after the existing recording.
  2. To delete a recording and start a new one, stop recording and click on the trash can symbol in the recording toolbar. Recordings can also be deleted by returning to the Keynote menu bar, selecting “Play,” and choosing “Clear Recording.”
  3. When satisfied with the recording, under File in the Keynote menu bar, click “Export to Movie,” then choose “Movie.”
  4. Once the “Export Your Presentation” window opens, make sure “Slideshow Recording” is selected in the “Playback” drop down menu, then click “Next.”
  5. Choose the name and location to save the recorded presentation, then click “Export.”
  6. To edit, (i.e., trim the beginning and end), see these instructions.


Editing your Keynote recording with iMovie

  1. Open iMovie/. Click “Projects/Create New.”
  2. At the prompt, select “Movie/Import Media/Import Selected.”
  3. Drag the recording made with Keynote into the timeline.
  4. Click on the area to edit (use arrow keys to be more precise).
  5. Press command B, click on the last frame to be deleted, and press command B again.
  6. Click on the area to be deleted between the lines, right click, and select “Delete.”
  7. When finished, click “File/Share/File.” Change the resolution setting to 1080p (if unavailable, choose the highest resolution below 1080p), change “Quality” setting to “High,”, and change the “Compress” setting to “Best Quality.”
  8. Click “Next/;” name the recording under “Save As/;” select a location under “Where/;” click “Save.”
  9. A time wheel on the top right indicates progress.
  10. A notification appears when it’s complete.


Keynote video tutorial: Recording Your Presentation on a Mac
Recording your presentation with Keynote

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Flashback Express instructions

When starting to record the presentation, FlashBack Express opens a popup window with options for how to record.

  1. Click “Settings.”
  2. Select “Record Mode/Performance” from the menu on the left side of the program.
  3. If the presentation does NOT include video (e.g., embedded video file or YouTube link), select “I want to record normal applications with lossless quality. (GDI mode).”
  4. If the presentation DOES include video (e.g., embedded video file or YouTube link), select “I want to record moving video or games (MPEG mode).”
  5. Press “OK.”
  6. Ensure that the correct microphone is selected to record the presenter’s voice and that the “Record Microphone” checkbox is checked.
  7. Optionally, if the presentation includes audio (perhaps from an embedded video or YouTube link), check the box labeled “Record PC Sounds” to record presentation audio.
  8. Ensure that “Full Screen” is selected under the “Record” drop down menu.


To Record video with FlashBack

  1. To ensure a smooth beginning to the recording, start by having the presentation already launched.
  2. Press “Record” to begin recording.
  3. To ensure a smooth end to the recording, press and hold down Ctrl+Shift+S simultaneously to stop recording.


FlashBack Recorder video tutorials: Recording Your Presentation on Windows
– Downloading FlashBack Express Recorder
– Setting up FlashBack Express Recorder to Record Your Presentation
– Editing your Recorded Presentation using FlashBack Pro Player
– Advanced Editing Options using FlashBack Pro Player 

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TechSmith Snagit instructions 

When the Snagit Application starts, recording options are provided.

  1. Click “Video” in the bottom left corner. Mac: Click “Capture” in the top left, then click “Video” in the box on the top right. Change the selection to “full-screen.”
  2. Selection setting should be “Region.” Mac: Leave this as full screen for the best results.
  3. Share setting should be “None.”
  4. Webcam should be turned off. Turn it back on during your presentation if needed.
  5. Tick “Preview in Editor” in the on position.
  6. Tick “Capture Cursor” in the on position.
  7. Turn on “Record Microphone.” Click the arrow to ensure the correct microphone is selected.
  8. Optionally, if audio is included in the presentation (perhaps from an embedded video or YouTube link), tick on “Restore System Audio.”


Capturing video in Snagit

  1. Press the red circular “Capture” button.
  2. Press the “F” key on the keyboard to record the full screen. Does not apply in Mac.
  3. Press “Record” on the toolbar.
  4. Another option for recording the Webcam video is to click on the video icon on the small grey Snagit toolbar while recording. Mac: To turn the Webcam on during the presentation, bring the cursor to the lower right and hover over the person icon. Click “Switch to Webcam.” To switch back to recording the presentation on the screen, hover over the same icon. Click “Switch to screen.” 


Macintosh Snagit recording shortcuts

– Start recording: Control+Shift+Spacebar 
– Pause/resume recording: Control+Shift+Spacebar
– Stop recording: Control+Shift+V 


TechSmith Snagit video tutorials
– Downloading and Installing TechSmith Snagit 
– Setting up Snagit Recorder to Record Your Presentation
– Editing your Recorded Presentation using Snagit Editor 

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Zoom Meeting Application instructions 

When the Zoom Meeting Application starts, a settings wheel icon appears in the top right of the application window.

  1. Click “Settings.”
  2. Click the “Video” menu on the settings column on the left-hand side of the screen.

– To record the Webcam during the presentation, uncheck “Turn off my video when joining meeting.”
– To not record the Webcam during the presentation, check “Turn off my video when joining meeting.”

  1. Click the “Audio” menu on the settings column on the left-hand side of the screen.

– Check the speaker and microphone to ensure that the speaker can hear his/her self in the microphone. Make sure to select the correct speaker and microphone in the dropdown list.

  1. Click the “Recording” menu on the settings column on the left-hand side of the screen.

– Note the location where the Zoom recordings are stored. Click “Change” to change the location.
– An option is provided after the meeting ends to choose where to store the recording.
– To record the Webcam along with the presentation, check “Record video during screen sharing.” Then check “Place video next to the shared screen in the recording.”
– To not record the Webcam along with the presentation, uncheck “Record video during screen sharing.”

  1. Close the “Settings” window.


Recording the presentation with Zoom Meeting App

  1. Click “New Meeting” on the Zoom Meeting Application home screen.
  2. Click “Join with Computer Audio.”
  3. Click “Share Screen” on the bottom of your screen.
  4. Ensure “Screen” is highlighted in blue.
  5. Check “Share Computer Sound” in the bottom left corner.
  6. DO NOT check “Optimize Screen Sharing for Video Clip” because this blocks recording mouse activity and the Webcam.
  7. Click “Share” the bottom right corner.
  8. Begin recording. How this is done depends on the type of computer used. For smooth recording, we recommend:

– Windows PC. Press and hold down ALT+R to start the recorder. To pause recording at any time, press and hold down ALT+P. To restart recording, press and hold down ALT+P again.
– Mac. Press and hold Shift+Command+R to start the recorder. To pause recording at any time, press and hold down Shift+Command+P. To restart recording, press and hold down Shift+Command+P again.
– Alternate method on Mac or PC for presentation which may need later video editing: Drag the mouse to the Zoom Meeting Control panel. Hover over the “More” menu. Select the “Record” option.

  1. If recording the Webcam, it can be hidden at any time during the presentation by hovering over the Webcam video and clicking the grey minimize button. The Webcam is replaced by a small black bar. Hover over the black bar and click the grey maximize button to reopen the Webcam. NOTE: Whenever the Webcam video is hidden, it disappears from the recording. When the Webcam is visible, it appears in the recording in its own area outside the presentation. The Webcam video never obscures the presentation.
  2. How to stop recording when the presentation is complete depends on the type of computer used. We recommend for a smooth recording:

– Windows PC. Press and hold down ALT+R to stop the recorder.
– Mac. Press and hold Shift+Command+R to stop the recorder.
– Alternate method on Mac or PC for presentation which may need later video editing: Drag the mouse to the Zoom Meeting Control panel. Hover over the “More” menu. Select the “Record” option.

  1. Drag the mouse to the top of the screen. Click the red “Stop Share” button.
  2. Click the red “End Meeting” button in the lower right corner of the screen.
  3. Click “End Meeting for All.”
  4. Wait for the Zoom Meeting App to finish converting the recording.
  5. Click on MP4 to review the recording.


Zoom Meeting video tutorials: Recording Your Presentation on Windows
– Downloading and Installing the Zoom Meeting App, and creating a Zoom Meeting Account
– Record Your Presentation and your Webcam Simultaneously
– Record Your Presentation without Webcam

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