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ecst

ECST Frequently Asked Questions

General
Authors
Symposium Organizers, Issue Editors, and Reviewers

 

General

What is ECS Transactions?
ECS Transactions (ECST) is an online database, containing full-text content of proceedings from ECS meetings and ECS-sponsored meetings. The papers appearing in ECST are reviewed to ensure that submissions meet generally-accepted scientific standards. Each meeting is represented by a volume and each symposium by an issue. Full issues and individual articles are available for sale, delivered as Portable Document Format (PDF) files. Certain issues are also available in a hardcover version.

How do I contact the ECS Transactions staff?
You may email the ECS Transactions staff at ecst@electrochem.org. You may also call ECS at (609) 737-1902 ext. 120 or 113, or fax to (609) 737-2743.

What type of publication is ECS Transactions?
ECS Transactions is a proceedings publication.

How often is ECS Transactions published?
Two to five volumes of ECS Transactions (ECST) are published per year, including one for the spring ECS meeting and one for the fall ECS meeting. For ECS meetings, 3-10 issues of ECST will be published nine days before the first day of the meeting. Then, 20-30 issues of ECST will be published within six months after the meeting. For ECS-sponsored meetings, issues are published anywhere from the first day of the meeting to six months afterward.

Who can publish in ECS Transactions?
Any author who has made a presentation at an ECS or ECS-sponsored meeting is invited to submit a full-text manuscript of their presentation for publication in ECS Transactions.

I am an ECS Member, how do I access ECS Transactions?
ECS Transactions (ECST) is available in the ECS Digital Library (http://www.ecsdl.org). ECS members can download individual articles from ECST by entering their ECS Digital Library username and password after clicking the Full Text PDF option. The ECS Member’s Article Pack will be debited for each individual ECST article downloaded. ECS members cannot download full issues of ECST as part of their article packs, but will receive a discount on the purchase of any ECST full issue.
Click the link below for more information about ECS usernames and passwords:
http://www.electrochem.org/dl/logins.htm
Click the link below for more information about online access to ECS publications: http://www.electrochem.org/dl/order/member_online_access.htm.

How can I buy an issue of ECS Transactions?
To purchase a full issue of ECS Transactions, please visit the ECS Bookstore (http://www.electrochem.org/dl/bookstore.htm). Once you enter the Bookstore, click the “Search Tips and Ordering Information” link in the Product Search area.

What is an electronic (PDF) issue?
An electronic (PDF) issue is a collection of full-text papers from a single symposium, delivered as a PDF file. All issues of ECS Transactions are available as electronic (PDF) issues.

Why can’t I find the hardcover edition of a certain issue?
Not all issues of ECS Transactions are available in hardcover format.

How can I buy an individual paper?
When you locate a title in the ECS Bookstore (http://www.electrochem.org/dl/bookstore.htm), click the title link (issue name). A new window will open with a link at the bottom that reads “Individual papers, and/or a full issue PDF file are available for purchase here”. Clicking this link will bring you to the Table of Contents for the issue, and you can click the “Order” button next to any paper you wish to purchase. There will then be a “Quick Article Buy Online” link which will begin the checkout process.

How much does ECS Transactions cost?
Prices on full issues vary; see individual title listings in the ECS Bookstore (http://www.electrochem.org/dl/bookstore.htm) to determine the price of an issue. The list price of a single ECS Transactions (ECST) paper is $12.00 USD. ECS members will receive a discount on the purchase of any ECST full issue.

Can I subscribe to ECS Transactions?
Individual subscriptions to ECS Transactions are not available at this time. However, institutional subscriptions are available; please have your institutional librarian contact subs@aip.org for rate information.

I bought a hardcover edition of ECS Transactions, how do I access the electronic edition?
Buyers should note that a hardcover edition does not automatically come with access to the electronic (PDF) edition or the individual papers online.

I am referencing an ECS Transactions article, how should the reference be formatted?
Here is a sample reference to an ECS Transactions article;

E. Gaura and R. M. Newman, ECS Trans., 4(1) 3 (2006)

Note that "Transactions" is abbreviated to "Trans." The first number refers to the Volume. The first number in parenthesis is the Issue. The third number is the first page of the referenced article, and the last parenthetical number is the year the work was published.

Authors

Can I submit my paper to ECS Transactions?
If you made a presentation at an ECS or ECS-sponsored meeting, you will be invited to submit a full-text manuscript of your presentation for publication in ECS Transactions.

How do I submit my manuscript to ECS Transactions?
When the submission site for your meeting opens, the corresponding author of your meeting abstract will receive an email inviting him/her to submit a full text paper. This email will contain the URL for the manuscript submission site, as well as basic instructions on how to prepare and submit the paper when it is ready. When logged into the site, detailed submission instructions can be found in the “Author Instructions” link on your homepage (located under the Author Tasks section).

How do I get my login/password for the manuscript submission site?
For ECS meetings, your login for the ECS Transactions (ECST) manuscript submission site will be the same login and password that you used for the Meeting Abstracts site. If you have forgotten this information, use the “Unknown/Forgotten Password” link at the bottom of the manuscript submission website. If you are having trouble obtaining your login and password with this link, contact the ECST staff and they will assist you. For ECS sponsored meetings, you may have to create an account for yourself. If so, you will be notified of this in the manuscript submission invitation.

What is the difference between an “AT” and an “AFTER” meeting issue?
An “AT” meeting issue of ECS Transactions is one that will be published in advance of a meeting. If an “AT” meeting issue is available as a hardcover, it may be purchased at the meeting. An “AFTER” meeting issue will be published within six months after the meeting.

Why did I receive an invitation to submit some, but not all of my papers?
“AT” and “AFTER” meeting issues have different schedules for manuscript submission. Most likely, some of your papers are from a symposium publishing an “AT” meeting issue, while the others are from “AFTER” meeting symposia. Prior to the meeting you will receive the invitation to submit your “AT” meeting papers. However, you will not receive the invitation for your “AFTER” meeting papers until the meeting has ended.

How long should my paper be?
The manuscript length is left to the discretion of the issue editors. However, for all ECS meetings, the average manuscript length is typically 12 pages, following ECS Transactions formatting instructions. The length of papers submitted for ECS-sponsored meetings vary from meeting to meeting, so please contact the issue editor or ECS Transactions staff about this question.

How should I format my paper?
Please read the ECS Transactions (ECST) Author Instructions (http://www.electrochem.org/dl/ecst/ecst_a_inst.htm) and follow the ECST Manuscript Template (http://www.electrochem.org/dl/ecst/assets/ecst_temp.doc) for detailed instructions on how to format your manuscript for submission.

When is my paper due?
Typically, all manuscripts are due within four weeks of the day that the manuscript submission site opened. Please visit the http://www.electrochem.org/dl/ecst/ecst_dead.htm, or contact your issue editor or the ECS Transactions staff for the specific deadline for your issue.

Can I have an extension?
No. For the “AT” meeting issues, it is extremely important that all manuscripts are turned in by the deadline. Since these issues have to be put together before the meeting, there is no extra time to extend the manuscript deadline. For the “AFTER” meeting issues, in individual cases, a small grace period may be allowed. If you need more time to prepare your paper, you must contact the ECS Transactions staff as soon as possible to ask if an extension can be arranged.
 
I did not present my paper at the meeting; can I still submit it for publication in ECS Transactions?
Technically, all papers must be presented at the meeting in order to be eligible for publication in ECS Transactions (ECST). If you did not make your presentation, please email your symposium organizer (make sure to copy the ECST staff) and ask if your paper may still be submitted to ECST.

Do I have to submit my manuscript to ECS Transactions?
If your symposium is publishing an “AT” meeting issue of ECS Transactions (ECST), then yes, you are obligated to submit a full text manuscript to ECST. If your symposium is publishing an “AFTER” meeting issue, you may also be obligated to submit your manuscript to ECST; check the Call for Papers for your symposium to see if this is the case. Otherwise, all authors are encouraged to submit their papers, but are not obligated to do so.

If I submit my manuscript to ECS Transactions, can I also submit it to either the Journal of The Electrochemical Society, or Electrochemical and Solid-State Letters?
Yes. Authors whose papers will be published in ECS Transactions (ECST) are also urged to submit their papers to either the Journal of The Electrochemical Society (JES) or Electrochemical and Solid-State Letters (ESL). While the expectation is that six months is sufficient time to revise a paper to meet the stricter standards of JES and ESL, there is no deadline for submission. Submissions must be made using the online submission system. Click here for author instructions: http://www.electrochem.org/dl/support/jrnls_auth_info.htm. When you submit your manuscript to either journal, make sure to mention that it is also being published in ECST.

Do I have to submit my paper to JES or ESL within six months of the meeting?
No. While the expectation is that six months is sufficient time to revise a paper to meet the stricter standards of JES and ESL, there is no deadline for submission.

I made a poster presentation at the meeting; can I submit a full-text paper to ECS Transactions?
Yes. All presentations (invited, contributed, and poster) are eligible for publication in ECS Transactions.

Can my paper be on a topic different than what I presented at the meeting?
No. You may elaborate on the topic and include new research, but the foundation of your manuscript must be the original meeting presentation.

Can I reformat my abstract and submit it to ECS Transactions in place of a full-text manuscript?
No! The full text manuscript MUST represent a significant expansion on the data presented in the original Meeting Abstract. Merely reformatting a Meeting Abstract in the style of an ECS Transactions paper IS NOT acceptable.

My manuscript title and/or list of authors are different from the original meeting abstract, how do I fix this?
During the manuscript submission process there is a Manuscript Submission Form that will give you the ability to edit your manuscript title and also add/delete/rearrange co-author names.

What is the Transfer of Copyright Agreement?
In order to be eligible for publication in ECS Transactions, this agreement (http://www.electrochem.org/dl/support/assets/crtf.pdf) must be filled out for each manuscript that is submitted. You may consent to this agreement on the Manuscript Submission Form, or you may fill out a copy of the full agreement and fax it back to ECS Headquarters.

What is the Request to Publish form?
This form is filled out by the editor of an ECS Transactions issue. Authors are not required to complete this form.

How long does the review process take?
It varies from issue to issue, but the review process can take anywhere from 1-8 weeks.

Will I receive a copy of my paper once it is published?
No. Copies of the published article will not be automatically provided to the authors. The list price of a single ECS Transactions (ECST) paper is $12.00 USD. ECS members will receive a discount on all purchases of ECST content (full issues and individual papers).

I need proof that my article was published in ECS Transactions, can you provide this to me?
Yes. If you contact the ECS Transactions staff and provide them with the details of your article, (title, authors, meeting, issue, etc.) they will send you a letter listing the official publication details of your paper.

Can I purchase reprints of my article?
No. At this time, ECS Transactions does not provide a reprint service for individual papers.

Symposium Organizers, Issue Editors, and Reviewers

Where is the manuscript website and what is my login/password?
Since submission to ECS Transactions (ECST) is by invitation only, we do not publicly post the link to the manuscript submission websites. If you need the URL, please contact the ECST staff. You can use the “Unknown/Forgotten Password” link at the bottom of an ECST manuscript submission website to obtain your login and password information. If you have trouble with this process, contact the ECST staff and they will have your login info emailed to you.

What are the deadlines for reviewing manuscripts?
Important deadlines regarding submissions, reviews, and publication will be posted at http://www.electrochem.org/dl/ecst/ecst_dead.htm. Click the link of the appropriate meeting to see the deadlines involved. Please make every effort to meet the deadlines for your issue, otherwise it will cause delays in the publication of the final issue.

I had not planned on publishing an issue of ECS Transactions from my symposium, why are my authors being asked to submit their full-text manuscripts?
Even if you did not plan on publishing an issue of ECS Transactions (ECST), all of your presenting authors are still invited to submit their full-text manuscript for publication in ECST. As a result, your symposium will most likely have at least a handful of manuscript submissions. As the Symposium Organizer, you may be asked if you will participate in reviewing these submitted papers. Though you are not obligated to do so, participation in the review process is encouraged. If you cannot participate, then the sponsoring Division(s) will be asked to appoint editors/reviewers for the issue. If the organizers and/or Division(s) participate in the process of reviewing the manuscripts, then the sponsoring Division(s) will receive a percentage of the revenue derived from the sale of that issue of ECST or any of its individual papers. If the organizers and/or Division(s) decline to participate in the review process, then the ECST Editorial Board will appoint editors/reviewers for this issue. In these cases, the sponsoring Division(s) will NOT receive a percentage of the revenue derived from the sale of that issue of ECST or any of its individual papers.

As Lead Editor, what are my responsibilities?
As lead editor, you are mainly responsible for overseeing the review process. This includes (but is not limited to) assigning papers to reviewers, ensuring that all review deadlines are met, and issuing the decision letter once a paper has been reviewed. In addition, you may be asked to establish the order the papers should appear in, determine what (if any) the chapters should be, highlight any invited or award winning papers, write a preface, and also verify the names and affiliations for each editor. You will NOT have to manually create any indexes (Table of Contents or Author Index), as was the case with the old Proceedings Volumes. In the event that you are publishing an “AT” meeting issue (or plan to have a hardcover edition), you must also complete a Request to Publish form and send it back to ECS Headquarters.

What is the Request to Publish form?
The Request to Publish form is for symposia that plan on publishing an issue of ECS Transactions (ECST), either “AT” or “AFTER” the meeting. It must be completed and approved by the Chair of the lead Division, and then sent to the ECST staff. You can find this form at http://www.electrochem.org/dl/ecst/assets/ecst_app.pdf.

What is the minimum number of papers needed to publish an issue of ECS Transactions?
All that is needed to publish an issue of ECS Transactions in electronic (PDF) format is one acceptable manuscript.

Can my issue be published in a hardcover format?
To be eligible for a hardcover edition, an issue must have full-text submissions for a minimum of 30 papers, and they must represent at least 80% of the papers presented at the symposium. If the 80%/30 paper minimums are not met, then all the accepted papers from that symposium will be published in an electronic (PDF) edition of ECS Transactions.

When I review papers, what should I be looking for?
Since ECS Transactions (ECST) is not a formal peer-review publication, the degree to which the papers are reviewed for technical content is left to your discretion. Please discuss with your co-editors who will be reviewing each paper and the depth of technical review they should be providing. However, it is requested that when you review manuscripts, you look at the formatting of each paper. Check that they have followed the Author Instructions (http://www.electrochem.org/dl/ecst/ecst_a_inst.htm) and Manuscript Template (http://www.electrochem.org/dl/ecst/assets/ecst_temp.doc). Some essential things to look out for include:

  • No headers or footers on the manuscript (page numbers, contact info, file name, etc.)
  • No keywords included
  • The title should be in upper-lower case (title case) and not ALL CAPS.
    This Sentence Would be an Example of How the Title Should be Formatted.
  • An abstract of 4.5 inches wide, centered on the page
  • The figures should be of good quality and size, with fully legible text and graphs
  • All figure captions directly below the figure
  • Though color figures are acceptable, there should be no reference to any colors in the figure caption. This will allow for full understanding of the figure when/if it is reproduced in black and white.
  • If figures are positioned at the end of the manuscript, when possible, more than one figure should/can be placed on each page.
  • No figures, equations, or anything else should flow outside of the document margins.
  • No missing characters. If the author did not use a universal character set (or embed the fonts into the document) Microsoft Word and/or Adobe Acrobat may substitute a square for Greek letters, symbols and other unique characters.
  • The full text manuscript MUST represent a significant expansion on the data presented in the original Meeting Abstract. Merely reformatting a Meeting Abstract in the style of an ECST paper IS NOT acceptable.

The main goal of this is to have a consistent looking issue; do not feel that you have to examine each and every paragraph indent. If you have any questions about the formatting or style of the manuscripts, please do not hesitate to contact the ECST staff.

How do I put my review comments into the ECS Transactions website?
When you are in the system, go to the main page for a manuscript. You will see a “Consult Manuscript” link (DO NOT use the “View/Add Notes” link). Click this link and scroll down to the bottom of the next page. You will see a text box labeled “Add consultation comments to session”. Type your comment(s) here and click the “Add Comment” button. You can enter your comments separately, or you can add them all at once. When you have entered all your review comments, click the “End my participation in session” link. This will trigger an email to the Lead Editor, letting them know you have completed your review.

How do I get the review comments to the author?
After you click the “End my participation in session” link, the Lead Editor will go into the system, put your review comments into a Decision letter and send it off to the corresponding author.

Can I just mark up a copy of the paper and email it to the author?
You can, but this is discouraged. It is best to articulate your comments into a list for the authors to work from and put that list into the Consultation Comments text box.

Instead of sending it back to the author, I have corrected a paper myself, how do I get it in the system?
It is strongly encouraged that you use the system to send a paper back to the author for correction. This will open a link allowing them to upload their revised paper directly to the system. If for some reason you correct a manuscript yourself, you must send it to the ECS Transactions staff for them to manually put into the system.

I am also an author on a paper in my symposium, why are the review comments on my paper redacted?
The system has a conflict of interest safety built in which prevents an editor from making a decision on a paper that he has authored. If you are the Lead Editor, contact the ECS Transactions staff and they will issue the Decision Letter for your manuscript.

I am only supposed to review a few papers, why do I see all the papers from my symposium listed on my ECS Transactions homepage?
Every editor for an issue of ECS Transactions will have access to each manuscript submitted for publication. This does not mean that you have to review every paper that is displayed on your home page. The Lead Editor should give each co-editor a list of manuscripts that they are responsible for reviewing.

I received an email stating “Thank you for reviewing manuscript ##...” I did not review this paper, why am I getting this email?
After a co-editor enters their Consultation Comments and clicks the “End my participation in session” link, this “Thank You” email is sent to all co-editors.

I have issued a Decision Letter, but it is still sitting on my homepage; how do I get it to the author?
After the Lead Editor issues a Decision Letter, it goes into a queue where it waits for an ECS Transactions staff member to release it. This queue is checked several times a day.

Do I have to make the Table of Contents and Author Index?
No. The ECS Transactions (ECST) staff may provide you with a list of the accepted papers and ask you to organize them into chapters. The ECST staff will then use this information to create the Table of Contents and Author Index.

Why is there no Keyword Index?
The ECS Transactions database does not currently support keywords.

 

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